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VACANCY NOTICE NO: ROSTER 1/2018
DEADLINE FOR APPLICATION:
25 July 2018
Recruitment Completed
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POST
Temporary Clerk/Assistant (establishment of a roster) LOCAL RECRUITMENT ONLY
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GRADE
G5
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DUTY STATION
Geneva, Switzerland
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COMMENCEMENT OF DUTY
1 August 2018
or as soon as possible thereafter
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NATURE OF APPOINTMENT
Short-term
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ORGANIZATIONAL UNIT
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WMO is committed to achieving diversity and a balanced workforce. Applications are welcome from qualified women and men, including those with disabilities. The statutory retirement age after 1 January 2014 is 65. For external applicants, only those who are expected to complete the term of appointment will normally be considered.
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DUTIES AND RESPONSIBILITIES
Under the supervision of the respective Chief of Division or Departmental Director, incumbents will carry out the following duties:
- Provide secretarial and administrative support to ensure the efficient and smooth running of the Division/Department;
- Register and distribute internal/external mails including monitoring of deadlines for providing information and inputs to other Departments; handle, register and route all incoming and outgoing mail within the Department with a view to establishing deadlines and providing support as may be necessary;
- Draft, type, edit, proof-read and finalize letters, correspondence and documents following standard procedures and formats and within the time limit prescribed for the tasks;
- Prepare correspondence, reports and documents; prepare PowerPoint presentations, spreadsheets, meeting forms, Special Service Arrangements, travel requests, budget-related requisitions, etc.; be responsible for administrative and secretarial preparations and follow-up actions relating to Departmental meetings and missions;
- Organize and maintain the office records and files, organize and maintain the filing system; record and upkeep publications, mailing lists and other databases;
- Respond to telephone and written enquiries and liaise with different stakeholders at all levels;
- Provide administrative support to technical meetings and working group sessions including providing assistance to visiting experts/ consultants by making the necessary travel arrangements and preparing documents;
- Undertake other relevant secretarial and administrative duties as required in coordination with the Administrative Assistant of the Department; replace, on a rotational basis, the Administrative Assistant when absent;
- Carry out other relevant duties as required.
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QUALIFICATIONS
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Education
Completed full secondary school or commercial school education ideally with secretarial or equivalent training or studies.
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Experience
G.3: A minimum of three years of experience in similar functions.
G.4: A minimum of four years of progressively responsible experience in similar posts of which two years ideally in an international organization.
G.5: A minimum of five years of progressively responsible experience in similar functions of which three years ideally in an international organization
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Other requirements
Demonstrated ability to work with standard Microsoft Office applications (Word, Excel and PowerPoint), Google Apps (e-mail, calendar, sites, etc.) and Oracle I-Procurement applications. Experience creating and updating web pages and databases as well as tracking budgets. Strong planning and organizational skills and familiarity with the administrative procedures and processes of an international organization. Ability to draft and produce correspondence and documents, to manage workloads within a multi-structured environment. Strong quality orientation, attention to detail and customer orientation skills. Excellent communication and diplomatic skills as well as tact and sensitivity. An International Computer Driving Licence would be an advantage.
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Languages
Excellent knowledge of English both oral and written. Knowledge of other official languages of the Organization would be an advantage.
(Note: The official languages of the Organization are Arabic, Chinese, English, French, Russian and Spanish.)
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Possibility of renewal subject to the availability of funds and pending satisfactory performance after an initial probationary period of one year which can be extended up to a maximum of two years.
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Additional Information:
DO NOT SUBMIT YOUR CANDIDATURE IF YOU HAVE APPLIED TO A PREVIOUS ROSTER.
Only applicants in whom WMO has a further interest will be contacted.
Shortlisted candidates shall be required to sit a written assessment and an interview.
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| Date of issue of vacancy notice:
30 May 2018
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This vacancy is shown for viewing only. Please follow instructions within the announcement if it is open for application.
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E-RECRUITMENT
