SENIOR SECRETARY, GEO (2030)

19 February 2019
 
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VACANCY NOTICE NO: 2030
DEADLINE FOR APPLICATION: 26 February 2019
7 day(s) until closing deadline - Currently accepting applications
POST

Senior Secretary, GEO
GRADE

G5
DUTY STATION 

Geneva, Switzerland
COMMENCEMENT OF DUTY

1 May 2019
or as soon as possible thereafter
NATURE OF APPOINTMENT

Fixed-term - 2 years
ORGANIZATIONAL UNIT

Group on Earth Observations Secretariat
WMO is committed to achieving diversity and a balanced workforce. Applications are welcome from qualified women and men, including those with disabilities. The statutory retirement age after 1 January 2014 is 65. For external applicants, only those who are expected to complete the term of appointment will normally be considered.
DUTIES AND RESPONSIBILITIES

Under the supervision of the Senior Administrative Manager, the incumbent will perform the following duties:

- Provide administrative and secretarial support to ensure the efficient and smooth running of GEO and monitor the GEO budget;

- Be responsible for administrative and secretarial preparations and follow-up relating to GEO meetings and missions;

- Handle, register, route, monitor and follow-up all incoming and outgoing mail with a view to establishing deadlines and coordinating inputs for the Director or other GEO staff's signature;

- Organize and maintain the filing system and mailing lists and keep them updated;

- Draft, edit, proofread and finalize correspondence and documents following standard procedures and formats within the time limit prescribed for the tasks;

- Produce correspondence, documents, presentations, spread-sheets, meeting forms, travel authorizations, reports, etc., within established deadlines;

- Carry out other relevant duties as required.
QUALIFICATIONS

Education
Completed secondary school education or equivalent secretarial, commercial or technical studies with corresponding diploma.

Experience
A minimum of five years of progressively responsible experience in similar administrative functions, of which at least three years in an international organization, preferably in a technical department, would be an advantage. Experience in screening and filtering incoming correspondence and documents.

Other requirements
Demonstrated ability to work with standard Microsoft Office applications (Word, Excel and PowerPoint), Google Apps (e-mail, calendar, sites, etc.) and Oracle I-Procurement applications. Experience creating and updating web pages and databases as well as tracking budgets. Excellent communication and diplomatic skills as well as tact and sensitivity. Sense of initiative and ability to work with minimum supervision. Strong planning and organizational skills and familiarity with the administrative procedures and processes of an international organization. Ability to draft and produce correspondence and documents, to manage workloads within a multi-structured environment and to pay attention to detail. International Computer Driving Licence would be an advantage. Ability to work in a multicultural environment and to foster diversity and team spirit.

Languages
Excellent knowledge of English. Knowledge of other working and/or official languages of the WMO Secretariat would be an advantage.

(Note: The official languages of the Organization are Arabic, Chinese, English, French, Russian and Spanish.)
The Secretary-General may appoint a candidate at a grade below the advertised grade of the post, with the possibility of promotion to that grade within three years of appointment, subject to satisfactory appraisal of performance.
Possibility of renewal within the GEO Secretariat only pending satisfactory performance after an initial probationary period of one year which can be extended up to a maximum of two years.
SALARY
Annual net base salary on initial appointment and after deduction for staff assessment is: 74,343
Additional Information:
WMO, as the hosting agency for GEO, is recruiting this position on its behalf. The appointment will be for service in GEO only and does not give right of transfer to career with WMO. Moves from WMO serving staff to GEO are on the basis of established secondment practices.

Only applicants in whom GEO has a further interest will be contacted. Shortlisted candidates may be required to sit a written assessment and/or an interview. The interviews are tentatively scheduled for the week of 1 to 5 April 2019.
Date of issue of vacancy notice: 1 February 2019