DEADLINE FOR APPLICATION:
24 June 2019
Recruitment Completed
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POST
Senior Secretary (local recruitment), ROA/DRA
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GRADE
G5
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DUTY STATION
Addis Ababa, Ethiopia
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COMMENCEMENT OF DUTY
1 July 2019
or as soon as possible thereafter
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NATURE OF APPOINTMENT
Fixed-term - 2 years
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ORGANIZATIONAL UNIT
Regional Office for Africa,
Development and Regional Activities Department
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WMO is committed to achieving diversity and a balanced workforce. Applications are welcome from qualified women and men, including those with disabilities. The statutory retirement age after 1 January 2014 is 65. For external applicants, only those who are expected to complete the term of appointment will normally be considered.
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DUTIES AND RESPONSIBILITIES
Under the overall supervision of the Director of the Regional Office for Africa, the incumbent will perform the following duties:
- Provide administrative and secretarial support to ensure the efficient and smooth running of ROA and monitor the ROA budget;
- Be responsible for administrative and secretarial preparations and follow-up relating to ROA meetings and missions;
- Handle, register, route, monitor and follow up all incoming and outgoing mail with a view to establishing deadlines and coordinating inputs for the Director or other ROA staff's signature;
- Organize and maintain the filing system and mailing lists and keep them updated, including maintaining the appropriate databases;
- Draft, edit, proofread and finalize correspondence and documents following standard procedures and formats within the time limit prescribed for the tasks;
- Produce presentations, spread-sheets, meeting forms, travel authorizations, reports, etc., within established deadlines;
- Keep the ROA web pages and databases updated regularly;
- Carry out other related duties, as required.
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QUALIFICATIONS
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Education
Completed secretarial, commercial or technical studies with corresponding diploma.
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Experience
A minimum of five years of progressively responsible experience in similar administrative functions, of which at least three years in an international organization would be an advantage.
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Other requirements
Demonstrated ability to work with standard Microsoft Office applications, Google Apps and Oracle I-Procurement applications. Experience creating and updating web pages and databases as well as tracking budgets. Excellent communication and diplomatic skills as well as tact and sensitivity. Sense of initiative and ability to work with minimum supervision. Strong planning and organizational skills and familiarity with the administrative procedures and processes of an international organization. Ability to draft and produce correspondence and documents, to manage workloads within a multi-structured environment and to pay attention to detail. International Computer Driving License would be an advantage. Ability to work in a multicultural environment and to foster diversity and team spirit.
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Languages
Excellent knowledge of English. Knowledge of other official languages of the Organization would be an advantage.
(Note: The official languages of the Organization are Arabic, Chinese, English, French, Russian and Spanish.)
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Possibility of renewal subject to the availability of funds and pending satisfactory performance after an initial probationary period of one year which can be extended up to a maximum of two years.
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Additional Information:
THIS POST IS BASED IN ADDIS ABABA AND IS OPEN ONLY TO CITIZENS OR PERMANENT RESIDENTS OF ETHIOPIA.
Only applicants in whom WMO has a further interest will be contacted. Shortlisted candidates may be required to sit a written assessment and/or an interview.
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| Date of issue of vacancy notice:
3 June 2019
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This vacancy is shown for viewing only. Please follow instructions within the announcement if it is open for application.
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E-RECRUITMENT
