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VACANCY NOTICE NO: 2075
DEADLINE FOR APPLICATION:
27 April 2020
Recruitment Completed
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POST
Facilities Manager
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GRADE
P4
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DUTY STATION
Geneva, Switzerland
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COMMENCEMENT OF DUTY
1 August 2020
or as soon as possible thereafter
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NATURE OF APPOINTMENT
Fixed-term - 2 years
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ORGANIZATIONAL UNIT
Linguistic, Conference and Common Services,
Governance Services Department
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WMO is committed to achieving diversity and a balanced workforce. Applications are welcome from qualified women and men, including those with disabilities. The statutory retirement age after 1 January 2014 is 65. For external applicants, only those who are expected to complete the term of appointment will normally be considered.
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DUTIES AND RESPONSIBILITIES
Under the direct supervision of the Director, Linguistic, Conference and Common Services, the incumbent is responsible for the maintenance and operation of the WMO building infrastructure and the efficient and effective utilization of related assets to deliver an integrated set of facility management services within the WMO and to WMO tenants, in accordance with organizational needs, agreed corporate service level agreements and available resources. The incumbent will perform the following duties:
Contracts management
- Ensure optimal management of all building-related contracts, projects and operational resources;
- Establish the Terms of Reference of specialized companies;
Facility management
- Supervise the exploitation of the building and its equipment. Provide overall coordination for the maintenance and repair works to the WMO building and ensure that they are performed correctly and in line with internal and (when relevant) Swiss national standards by checking that work done by contractors has been completed satisfactorily and following up on any deficiencies;
- Provide urgent responses when malfunctions occur in the building facilities;
- Maintain up-to-date technical inventories and technical descriptions of the building, as well as records of all works performed (i.e., services, maintenance, repairs, etc.) in a facility management tool for information and configuration management reasons, warranty claims and life-time cycle monitoring. Ensure that the facility management tool is permanently kept up-to-date by performing regularly the relevant data entries;
- Manage the building technical installations, e.g., heating, ventilation, water and lighting facilities, as well as access control systems, telecommunication and technical facilities for security supervision. In this context, encourage and promote maximum energy savings;
- Ensure best utilization of office space, and, upon request, make appropriate proposals for modification of offices/facilities and supervise their implementation;
Office services
- Provide a range of office-related services in accordance with defined quality standards. For this purpose, and in coordination with the Procurement Section, ensure that all necessary contracts (for technical maintenance, landscaping, cleaning, janitor, security/reception, catering, etc.) with external contractors are correctly negotiated and meet the Organizations' requirements in terms of quality and cost, through preparing respective Terms of Reference to hold tenders for contractors and evaluating the bids received. Perform regular inspections to monitor the quality of services provided and initiate corrective actions with the contractors if standards are not met;
- Coordinate all accommodation-related matters such as provision of office space, internal moves, etc. Keep the office accommodation plans updated and be point of contact for WMO staff;
Safety and security
- Ensure that building meets health and safety requirements and that facilities comply with Swiss legislation, that all safety and security plans remain up-to-date and that the related technical installations (such as central fire detection unit, CO2 and sprinkler units, fire detectors, fire extinguishers, information signs, escape routes and other corresponding equipment) are functioning and that they are regularly serviced and maintained in line with applicable Swiss national regulations;
- Offer trainings to internal personnel to become fire marshals with the objective to improve the internal safety and security standards and organize regular fire drills for WMO staff;
- Provide support to the creation of ergonomic working environment conditions;
Management and administrative tasks
- In accordance with the WMO procurement procedures, and in coordination with the Procurement Section, prepare, issue and participate in the evaluation of tenders for building-related projects and for the acquisition of technical equipment, and in the implementation of the approved building-related projects;
- Establish, in liaison with the Finance Section and the Budget Unit, documentation related to maintenance, operation and renewal of equipment; ensure that the WMO inventory of assets is kept up-to-date, plan for regular stock-taking exercise; Prepare budget estimates for various projects;
Carry out other relevant duties as required.
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QUALIFICATIONS
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Education
Masters degree or equivalent from a recognized university or technical institute in civil engineering, architecture or facility management.
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Experience
At least eight years of national and international progressively responsible experience in building management services. Familiarity with Swiss and Geneva building regulations and practices. Experience overseeing the technical and administrative aspects of a building, including the installations and all relevant services, as well as liaison with local authorities. Experience in emergency preparedness and response.
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Other requirements
Excellent oral and written communication skills. Demonstrated experience in procurement, contract management, safety and security. Excellent analytical, supervisory and organizational skills. Maturity of judgement and ability to manage building technical installations and office-related services. Excellent knowledge of Microsoft Office applications. Ability to work in a multicultural environment and to foster diversity and team spirit.
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Languages
Excellent knowledge of English and French (both oral and written). Knowledge of other official languages of the Organization would be an advantage.
(Note: The official languages of the Organization are Arabic, Chinese, English, French, Russian and Spanish.)
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Possibility of renewal subject to the availability of funds and pending satisfactory performance after an initial probationary period of one year which can be extended up to a maximum of two years.
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| SALARY AND ALLOWANCES |
Annual net base salary on initial appointment is: US$ 77326 |
Annual post adjustment on initial salary is: US$ 59232 (in addition to the net base salary) |
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Additional Information:
Only applicants in whom WMO has a further interest will be contacted. Shortlisted candidates may be required to sit a written assessment and/or an interview. The interviews are tentatively scheduled for the week of 1 to 5 June 2020.
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| Date of issue of vacancy notice:
30 March 2020
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This vacancy is shown for viewing only. Please follow instructions within the announcement if it is open for application.
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E-RECRUITMENT
