|
|
VACANCY NOTICE NO: 1991
DEADLINE FOR APPLICATION:
6 April 2017
Recruitment Completed
|
POST
Senior Secretary, CREWS/REM
|
GRADE
G5
|
DUTY STATION
Geneva, Switzerland
|
COMMENCEMENT OF DUTY
1 June 2017
or as soon as possible thereafter
|
NATURE OF APPOINTMENT
Fixed-term - 1 year
|
ORGANIZATIONAL UNIT
Climate Risk and Early Warning Systems (CREWS) Secretariat and Joint Office
Administrative Services (ADM) Department
|
WMO is committed to achieving diversity and a balanced workforce. Applications are welcome from qualified women and men, including those with disabilities. The statutory retirement age after 1 January 2014 is 65. For external applicants, only those who are expected to complete the term of appointment will normally be considered.
|
DUTIES AND RESPONSIBILITIES
Under the overall guidance of the Director of the Resource Management (REM) Department, and under the direct supervision of the Manager of the CREWS Secretariat and Joint Office the incumbent will perform the following duties:
- Provide administrative and secretarial support to ensure the efficient and smooth running of the CREWS Secretariat and Joint Office and monitor the budget;
- Be responsible for administrative and secretarial preparations and follow-up relating to CREWS meetings and missions;
- Handle, register, route, monitor and follow-up all incoming and outgoing mail with a view to establishing deadlines and coordinating inputs for the Manager's signature;
- Organize and maintain the filing system and mailing lists and keep them updated, including maintaining the appropriate databases;
- Draft, edit, proofread and finalize correspondence and documents following standard procedures and formats within the time limit prescribed for the tasks;
- Produce correspondence, documents, presentations, spread-sheets, meeting forms, travel authorizations, reports, etc., within established deadlines;
- Keep the CREWS web pages and databases updated regularly;
- Carry out other relevant duties, as required.
|
QUALIFICATIONS
|
Education
Completed secondary school education or equivalent secretarial, commercial or technical studies with corresponding diploma.
|
Experience
A minimum of five years of progressively responsible experience in similar administrative functions, of which at least three years in an international organization, preferably in a technical department, would be an advantage. Experience in screening and filtering incoming correspondence and documents.
|
Other requirements
Demonstrated ability to work with standard Microsoft Office applications (Word, Excel and PowerPoint), Google Apps (e-mail, calendar, sites, etc.) and Oracle I-Procurement applications. Experience creating and updating web pages and databases as well as tracking budgets. Excellent communication and diplomatic skills as well as tact and sensitivity. Sense of initiative and ability to work with minimum supervision. Strong planning and organizational skills and familiarity with the administrative procedures and processes of an international organization. Ability to draft and produce correspondence and documents, to manage workloads within a multi-structured environment and to pay attention to detail. An International Computer Driving Licence would be an advantage.
|
Languages
Excellent knowledge of English. Knowledge of other official languages of the Organization would be an advantage.
(Note: The official languages of the Organization are Arabic, Chinese, English, French, Russian and Spanish.)
|
|
|
Fixed term of one year, with possibility of renewal, subject to availability of funds and satisfactory performance after an initial probationary period of one year, which can be extended up to a maximum of two years.
|
| SALARY |
| Annual net base salary on initial appointment and after deduction for staff assessment is: CHF 73,876 |
|
Additional Information:
Only applicants in whom WMO has a further interest will be contacted. Shortlisted candidates may be required to sit a written assessment and/or an interview. The interviews are tentatively scheduled for the week of 22 to 26 May 2017.
|
| Date of issue of vacancy notice:
9 March 2017
|
This vacancy is shown for viewing only. Please follow instructions within the announcement if it is open for application.
|
| |
E-RECRUITMENT
