ASSOCIATE PAYROLL OFFICER (2111)

22 June 2021
 
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VACANCY NOTICE NO: 2111
DEADLINE FOR APPLICATION: 3 March 2021 Vacancy Notice Closed
POST

Associate Payroll Officer
GRADE

P2
DUTY STATION 

Geneva, Switzerland
COMMENCEMENT OF DUTY

15 March 2021
or as soon as possible thereafter
NATURE OF APPOINTMENT

Fixed-term - 2 years
ORGANIZATIONAL UNIT

Human Resources (HR) Section, Legal Counsel and Administration (LCA)
Governance Services Department
WMO is committed to achieving diversity and a balanced workforce. Applications are welcome from qualified women and men, including those with disabilities. The statutory retirement age after 1 January 2014 is 65. For external applicants, only those who are expected to complete the term of appointment will normally be considered.
DUTIES AND RESPONSIBILITIES

Under the overall supervision of the Chief, Human Resources Section, the incumbent will perform the following duties:

(a) Execute payroll, including payment of pension contributions, MEC deposits and loan repayments, group life insurance, insurance premiums to UNSMIS, contracts on daily rates, contracts on monthly rates, SSAs and other payroll-related liabilities; running payslip programme; reviewing, summarizing and uploading accounting entries generated by Oracle HR/Payroll Module; resolving payroll-related queries raised by staff; and resolving any issues related to uploading of payroll vouchers to Oracle General Ledger, like insufficiency of funds, incorrect budget codes, etc.;

(b) Initiate payroll payments for both regular and temporary payroll runs through preparing of payroll payment files and liaise with Treasury team to ensure proper and timely payment for all categories (bank transfers, UNDP, etc.). Prepare statutory payments to payroll related partners (e.g. UNSMIS, UNJSPF, MEC, etc.);

(c) Create tables to enter payroll data from external sources, including creation of batch element entries for telephone, parking fees, MEC deposits and reimbursements, and recoveries of overpayments of travel-related entitlements;

(d) Before full payroll, run trial execution of payroll, including retro-pay, prepayment, as well as DTA, non-DTA, and UNDP payment methods, resolving any exceptions observed and reconcile payroll by creating full payroll costing and ensuring that total earnings minus total deductions equal total payments;

(e) Monitor ensure update in Oracle of changes to entitlement elements such as salary scales, post adjustment multipliers, pensionable remuneration, and validate changes in personnel records (e.g. new staff, separated staff, step changes, etc.)

(f) Perform other ad hoc duties related to payroll, including statements of earnings for various purposes; processing of mobility and hardship allowances; payment of DSA upon appointment, salary advances upon appointment; entitlements upon separation such as repatriation allowances, indemnities, and annual leave; and provide analyses of payroll-related balance sheet accounts;

(g) Ensure payroll records are maintained and archived in line with policy;

(h) Carry out other relevant duties as required.
QUALIFICATIONS

Education
Bachelor's degree or equivalent in accounting, finance, business administration, human resources, or related field. A Master's degree would be an advantage.

Experience
At least three years of progressively responsible experience in the field of payroll, accounting, finance or business administration in an international organization. Excellent knowledge and experience of United Nations or an international organization's financial regulations, rules and procedures including human resource management and related areas. Experience of a payroll module of an ERP is required. Experience working with Oracle payroll operations is a distinct advantage.

Other requirements
Proven ability to apply sets of financial and staff regulations, rules and procedures as well as to adapt improvements or changes in the payroll system. Ability to identify issues, analyse and formulate advice. Ability to explain difficult policy issues and positions to staff. Strong analytical, strategic, communication and interpersonal skills. Demonstrated ability to draft reports and documents. Excellent knowledge of IT applications. Ability to plan, organize and manage the work with minimum supervision. Ability to work in a multicultural environment and to foster diversity and team spirit.

Languages
Excellent knowledge of English (both oral and written). Knowledge of French is desirable. Knowledge of other official languages of the Organization would be an advantage.

(Note: The official languages of the Organization are Arabic, Chinese, English, French, Russian and Spanish.)
The Secretary-General may appoint a candidate at a grade below the advertised grade of the post, with the possibility of promotion to that grade within three years of appointment, subject to satisfactory appraisal of performance.
Possibility of renewal subject to the availability of funds and pending satisfactory performance after an initial probationary period of one year which can be extended up to a maximum of two years.
SALARY AND ALLOWANCES

Annual net base salary on initial appointment is: US$ 48805

Annual post adjustment on initial salary is: US$ 39532 (in addition to the net base salary)

Additional Information:
Only applicants in whom WMO has a further interest will be contacted. Shortlisted candidates may be required to sit a written assessment and/or an interview.
Date of issue of vacancy notice: 17 February 2021

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