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DEADLINE FOR APPLICATION:
12 April 2021
Recruitment Completed
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POST
Call for Candidates (Procurement Assistant) LOCAL RECRUITMENT ONLY
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GRADE
G5
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DUTY STATION
Geneva, Switzerland
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COMMENCEMENT OF DUTY
3 May 2021
or as soon as possible thereafter
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NATURE OF APPOINTMENT
Short-term
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ORGANIZATIONAL UNIT
Procurement Section
Governance Services Department
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WMO is committed to achieving diversity and a balanced workforce. Applications are welcome from qualified women and men, including those with disabilities. The statutory retirement age after 1 January 2014 is 65. For external applicants, only those who are expected to complete the term of appointment will normally be considered.
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DUTIES AND RESPONSIBILITIES
Under the supervision of the Procurement Officer and within delegated authority, the Procurement Assistant is responsible for the following duties:
Provides procurement, logistical and administrative support to a team of Procurement Officers in the acquisition of a wide variety of goods and services.
Reviews, records and prioritizes purchasing requests and obtains additional information/documentation as required; determines the availability of vendors and funding sources.
Monitors status of existing requisitions maintain contact with suppliers to ensure timely delivery of goods and services, coordinates shipment of goods/commodities/equipment to HQ and field missions, verifies receipt and inspection of deliverables and accurately reports, as and if required.
Produces tender documents (e.g. Invitations to Bids, Requests for Proposals and Requests for Quotation) based on the nature of requirements and cost of procurement involved.
Prepares abstracts of offers and compile data contained in quotations, proposals and bids to determine which supplier can deliver the required goods/services at the best terms and lowest costs possible under the guidance of Procurement Officers.
Finalizes purchase orders and contracts for approval by the Procurement Officer; may authorize purchases in line with delegated signature authority, and, if required, prepares submission to the Contracts Committee for review and subsequent approval by the authorized official.
Assists relevant officers in more complex, higher value purchasing operations; coordinates distribution of pertinent documents to concerned parties, ensures appropriate follow-up action, etc.
Maintains relevant internal databases and files; keeps track of any contractual agreements, systems contracts, etc. and informs affected users of contractual rights and obligations.
Researches, retrieves and presents information from a variety of internal and external sources on sources of supply, vendors by commodity, etc., as well as obtain specifications for new products and equipment on the market.
Drafts routine correspondence.
Performs other duties as assigned.
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QUALIFICATIONS
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Education
High school diploma or equivalent in business administration, public administration, commerce, engineering, law or a related field.
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Experience
Several years of experience in procurement, administrative services or related area.
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Languages
Fluency in English is required. Knowledge of French or of other WMO official languages is desirable.
(Note: The official languages of the Organization are Arabic, Chinese, English, French, Russian and Spanish.)
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Additional Information:
ONLY LOCAL CANDIDATES SHOULD APPLY. Only applicants in whom WMO has a further interest will be contacted. Shortlisted candidates may be required to sit a written assessment and/or an interview.
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| Date of issue of vacancy notice:
15 March 2021
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This vacancy is shown for viewing only. Please follow instructions within the announcement if it is open for application.
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E-RECRUITMENT
