CALL FOR CANDIDATES (PROCUREMENT CONSULTANT)

24 September 2021
 
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DEADLINE FOR APPLICATION: 6 October 2021
12 day(s) until closing deadline - Consultants
POST

Call for Candidates (Procurement Consultant)
GRADE

N/A
DUTY STATION 

Geneva, Switzerland
COMMENCEMENT OF DUTY

To be determined
NATURE OF APPOINTMENT

Short-term
11 months
ORGANIZATIONAL UNIT

Procurement Section
Governance Services Department
WMO is committed to achieving diversity and a balanced workforce. Applications are welcome from qualified women and men, including those with disabilities. The statutory retirement age after 1 January 2014 is 65. For external applicants, only those who are expected to complete the term of appointment will normally be considered.
DUTIES AND RESPONSIBILITIES

Background:
The current WMO Headquarters building was constructed 22 years ago. Given the age of the systems, and to avoid critical systems failures which would create health and safety issues for staff and visitors, the Organization has decided to launch several major renovation and refurbishment projects. The action plan to modernize the building is guided by four overarching goals:

1. Discharging duty of care for the entire WMO community
2. Greening WMO
3. Protecting and preserving the building
4. Installing sustainable systems and structures

The above-mentioned action plan involves several large-scale procurement processes and will create an exceptional peak workload in the procurement area. Therefore, WMO is looking for specialized procurement support for a period of 11 months starting in October 2021. The Consultant will work in the Governance Services Department and report to the Procurement Officer. The Consultant is responsible for the following duties:

 Provides support to a team of Procurement Officers in all procurement and contractual aspects of projects of significant complexity related to WMO Building Renovation activities and other diverse services and commodities;
 Responds to the requisitioning units and recipient entities on the full range of procurement issues, providing advice at all stages of the procurement cycle with full compliance to WMO Process and Rules;
 Prepares/oversees tender documents (e.g. Invitations to Bids, Requests for Proposals and Requests for Quotation) based on the nature of requirements and cost of procurement involved.
 Prepares abstracts of offers and compile data contained in quotations, proposals and bids to determine which supplier can deliver the required goods/services at the best terms and lowest costs possible under the guidance of Procurement Officers.
 Formulates strategies and designs innovative solutions to resolve issues/conflicts for complex procurement projects;
 Establishes and maintains work program and schedule for ongoing/new projects and contribute to the process of procurement planning including the associated activities;
 Participates in negotiations with senior supplier representatives; prepares Procurement Contracts/LTAs for the signature of the relevant senior staff for review and subsequent approval;
 Conducts market research to keep abreast of market developments; researches and analyzes statistical data and market reports on the world commodity situation, production patterns and availability of good and services;
 Identifies new technologies, and products/services, evaluates and recommends potential supply sources and participates in the incorporation of research results into the procurement program;
 Oversees adherence to contractual agreements, recommends amendments and extensions of contracts, and advises concerned parties on contractual rights and obligations;
 Prepares a variety of procurement-related documents, contracts, communications, guidelines, instructions, etc.;
 Researches, retrieves and presents information from a variety of internal and external sources on sources of supply, vendors by commodity, etc., as well as obtain specifications for new products and equipment on the market.
 Provides guidance to new/junior staff;
 Performs other duties as assigned.


QUALIFICATIONS

Education
Advanced university degree (Master's degree or equivalent) or bachelors' degree in business administration, public administration, commerce, engineering, law or a related field. Extensive qualifying experience and relevant certifications in procurement may be accepted in lieu of the university degree.

Experience
A minimum of five years of combined national and international progressively responsible professional experience in procurement, contract management, administration or related area. Experience in the area of the building renovation projects is an asset.

Languages
Fluency in English and French (both oral and written) is required.

(Note: The official languages of the Organization are Arabic, Chinese, English, French, Russian and Spanish.)
The Secretary-General may appoint a candidate at a grade below the advertised grade of the post, with the possibility of promotion to that grade within three years of appointment, subject to satisfactory appraisal of performance.
Additional Information:
Salary is commensurate with UN P.3 level. Only applicants in whom WMO has a further interest will be contacted. Shortlisted candidates may be required to sit a written assessment and/or an interview.
Date of issue of vacancy notice: 10 September 2021