PROCUREMENT OFFICER - EXTENDED CLOSING DATE (2285 )

3 March 2024
 
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VACANCY NOTICE NO: 2285
DEADLINE FOR APPLICATION: 1 March 2024 Vacancy Notice Closed
POST

Procurement Officer - EXTENDED CLOSING DATE
GRADE

P3
DUTY STATION 

Geneva, Switzerland
COMMENCEMENT OF DUTY

To be determined
NATURE OF APPOINTMENT

Variable (depending on needs of Department/Division)
11 months
ORGANIZATIONAL UNIT

Administration Division
Governance Services Department
WMO is committed to achieving diversity and a balanced workforce. Applications are welcome from qualified women and men, including those with disabilities. The statutory retirement age after 1 January 2014 is 65. For external applicants, only those who are expected to complete the term of appointment will normally be considered.
DUTIES AND RESPONSIBILITIES

Under the supervision and guidance of the Chief, Procurement and Contract Management Section, the incumbent will perform the following duties:

(a) Provides support to a team of Procurement Officers in all procurement and contractual aspects of projects of significant complexity related to WMO Building Renovation activities and other diverse services and commodities;

(b) Develops and prepares highly complex contracts for procurement of non-routine and technologically advanced commodities or long-range services in support of WMO construction, renovation and fit-out project;

(c) Responds to the requisitioning units and recipient entities on the full range of procurement issues, providing advice at all stages of the procurement cycle with full compliance to WMO Process and Rules;

(d) Prepares/oversees tender documents (e.g. Invitations to Bids, Requests for Proposals and Requests for Quotation) based on the nature of requirements and cost of procurement involved;

(e) Prepares abstracts of offers and compile data contained in quotations, proposals and bids to determine which supplier can deliver the required goods/services at the best terms and lowest costs possible under the guidance of Procurement Officers;

(f) Formulates strategies and design innovative solutions to resolve issues/conflicts for complex procurement projects;

(g) Establishes and maintains work program and schedule for ongoing/new projects and contribute to the process of procurement planning including the associated activities;

(h) Participates in negotiations with senior supplier representatives;

(i) Draft and amends Contracts/LTAs for the review and signature of Chief, Procurement and Contract Management Sections;

(j) Conducts market research to keep abreast of market developments; research and analyze statistical data and market reports on the world commodity situation, production patterns and availability of good and services;

(k) Identifies new technologies, and products/services, evaluate and recommend potential supply sources and participate in the incorporation of research results into the procurement program;

(l) Oversees adherence to contractual agreements, recommend amendments and extensions of contracts, and advise concerned parties on contractual rights and obligations;

(m) Prepares a variety of procurement-related documents, contracts, communications, guidelines, instructions, etc.;

(n) Researches, retrieves and presents information from a variety of internal and external sources on sources of supply, vendors by commodity, etc., as well as obtain specifications for new products and equipment on the market;

(o) Provides guidance to new/junior staff and interns;

(p) Presents procurement cases before WMO Procurement Committee on Contracts;

(q) Carries out other relevant duties as required.


QUALIFICATIONS

Education
Advanced university degree (Master's degree or equivalent) in Law, Economics, Business Administration, Procurement or Logistics. An advance degree in contract law as well as UNDP CIPS Level 4 certificate or equivalent are assets.

Experience
A minimum of five (5) years of relevant professional experience is required. Experience in the area of building renovation and facilities projects in the Geneva area is an asset. Experience working with Enterprise Resource Planning (ERP) systems such as Oracle or similar as well as working with e-tendering systems is desirable.

Other requirements
Negotiation and persuasion techniques. Maturity of judgment, sense of responsibility, initiative, ability to plan, organize and direct all aspect of procurement work. Ability to propose solutions to unusual procurement problems. Knowledge of automated procurement systems as well as of Microsoft Office applications. Good proven ability to draft documents and reports. Ability to work in a multicultural environment and to foster diversity and team spirit.



Languages
Fluency in English and French (both oral and written) is required. Knowledge of other official languages of the Organization would be an advantage.

(Note: The official languages of the Organization are Arabic, Chinese, English, French, Russian and Spanish.)
The Secretary-General may appoint a candidate at a grade below the advertised grade of the post, with the possibility of promotion to that grade within three years of appointment, subject to satisfactory appraisal of performance.
Possibility of renewal subject to the availability of funds and pending satisfactory performance after an initial probationary period of one year which can be extended up to a maximum of two years.
SALARY AND ALLOWANCES

Annual net base salary on initial appointment is: US$ 64121

Annual post adjustment on initial salary is: US$ 57709 (in addition to the net base salary)

Additional Information:
Only applicants in whom WMO has a further interest will be contacted.
Shortlisted candidates may be required to sit a written assessment and/or an interview.
Date of issue of vacancy notice: 14 February 2024

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