VACANCY NOTICE NO: AA/PARAGUAY/2025
DEADLINE FOR APPLICATION:
4 March 2025
10 day(s) until closing deadline
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Currently accepting applications
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POST
Administrative Assistant (post open only for citizens and permanent residents of Paraguay)
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GRADE
G5
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DUTY STATION
Asuncion, Paraguay
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COMMENCEMENT OF DUTY
To be determined
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NATURE OF APPOINTMENT
Fixed-term - 2 years
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ORGANIZATIONAL UNIT
Regional Office for the Americas (RAM)
Member Services and Development Department
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WMO is committed to achieving diversity and a balanced workforce. Applications are welcome from qualified women and men, including those with disabilities. The statutory retirement age after 1 January 2014 is 65. For external applicants, only those who are expected to complete the term of appointment will normally be considered.
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DUTIES AND RESPONSIBILITIES
Under the overall supervision of the Regional Director and within limits of delegated authority, the incumbent will ensure the effective and efficient functioning of the office and perform the following duties:
- General management of the office, always ensuring an environment of professionalism and teamwork, and setting exemplary standards of conduct;
- Efficient and discreet management of the supervisor's schedules;
- Organization of regular and ad-hoc meetings; preparation of summaries of actions to be taken; tracking of progress on planned issues; follow-up with focal points;
- Drafting correspondence, memoranda and reports based on oral instructions, previous correspondence or other available information sources and making use of all available digital tools;
- Carrying out quality control function for outgoing documents; proofreads and edits texts for adherence for format, grammar, punctuation and style, and makes sure that they are in line with the internal rules and regulations;
- Assisting in the development of travel plans and making travel and hotel reservations;
- Maintenance of the filing system ensuring safekeeping of confidential materials;
- Follow up on deadlines, commitments made, actions taken and coordination of collection and submission of the reports to supervisor;
- Assisting in the coordination of corporate activities, special projects and events;
- Independently maintaining and updating relevant data and keeping stakeholders updated on relevant activities;
- Responding to information requests and inquiries from clients;
- Assisting in the preparation of presentation materials using appropriate technology/software;
- Carry out other relevant duties as required.
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QUALIFICATIONS
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Education
Completed secondary school education or equivalent. Secretarial, commercial or technical studies with a corresponding diploma. A university degree in administration or related fields could be an advantage.
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Experience
A minimum of five (5) years of progressively responsible experience in general office support or similar
administrative functions.
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Other requirements
Demonstrated ability to work with Microsoft 365 applications (Word, Excel, PowerPoint, SharePoint), and Oracle applications, experience with Cloud-based ERP system (eg: Quantum) is an asset. Experience creating and updating web pages and databases as well as tracking budgets. Excellent communication and diplomatic skills as well as tact and sensitivity. Sense of initiative and ability to work with minimum supervision. Strong planning and organizational skills and familiarity with the administrative procedures and processes of an international organization. Ability to draft and produce correspondence and documents, to manage workloads within a multi-structured environment and to pay attention to detail. Ability to work in a multicultural environment and to foster diversity and team spirit.
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Languages
Excellent knowledge of Spanish and English (both oral and written). Knowledge of other official languages of the Organization would be an advantage.
(Note: The official languages of the Organization are Arabic, Chinese, English, French, Russian and Spanish.)
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Possibility of renewal subject to the availability of funds and pending satisfactory performance after an initial probationary period of one year which can be extended up to a maximum of two years.
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| SALARY |
| Annual net base salary on initial appointment and after deduction for staff assessment is: 191'524'000 PYG |
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Additional Information:
THIS POST WILL BE BASED IN ASUNCION AND IS OPEN ONLY TO CITIZENS AND PERMANENT RESIDENTS OF PARAGUAY.
Only applicants in whom WMO has a further interest will be contacted.
Shortlisted candidates may be required to sit a written assessment and/or an interview.
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| Date of issue of vacancy notice:
17 February 2025
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E-RECRUITMENT
